Procurement Assistant

1. Our client is looking for a Procurement Assistant to join their expanding team on a permanent basis.
2. You'll Monitor and check data and inventory accuracy and report promptly on errors or incorrect data.
3. Ability to be proactive and able to work independently as well as part of a team.

Our client is looking for a Procurement Assistant to join their expanding team on a permanent basis.

Essential

• Experience in purchasing or procurement
• Competency in Microsoft Office and other relevant software
• Good understanding of supply chain procedures
• Negotiation skills
• Excellent analytical skills and strong attention to detail
• Excellent written, verbal, and telephone communication skills
• Ability to multitask and work in a fast-paced environment
• Ability to be proactive and able to work independently as well as part of a team
• A positive and professional work ethic

Responsibilities

• Assist Procurement Manager in obtaining supplies, services, and equipment at the best possible price
• Identify and take full responsibility of company’s indirect purchases i.e., maintenance services, facilities management and utilities, office supplies and miscellaneous, telecommunications, operational services etc
• Company’s packaging material and other consumables purchases
• based on weekly stock levels and budget allowance
• Monitor and check data and inventory accuracy and report promptly on errors or incorrect data
• Keep detailed records, prepare and maintain purchasing reports for review by management
• Ensuring the purchase orders are completed accurately and on time
• Provide detailed and accurate information to other departments promptly when needed
• Manage and respond to any non-existing and non-stocked product inquiries on timely basis. Work with company’s product specialist on any potential future demands
• Helping to research potential suppliers and compare their products, prices, and services
• Based on monthly budget allowance, track and monitor spent on company’s credit card. Prepare and submit monthly credit card statements to Finance department
• Responsibility of product and services quality standards. Address, record and manage any supplier related quality issues, i.e., QA failures, damaged goods, late, short deliveries etc
• Implement and manage a supplier evaluation system to assess and rank suppliers based on performance criteria such as quality, delivery, and responsiveness
• Address Supplier rejection rate and cost to Procurement Manager
• Conduct an on-site inventory inspection and prepare inventory listings to maintain productivity in the company
• Work closely with Marketing Department on new product sourcing and development as well as any new projects that involves company’s supplier base.