Term: Contract
Duration: 1 year
Working Hours: Full-time
Reports To: Deputy / Secretarial Co-ordinator but with strong links to the Office Manager on a day-to-day basis as well
Department: Employment
Location: Cardiff
The Firm:
Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.
With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.
Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.
The Department:
The Employment, Immigration and Data, Privacy and Cyber practice groups are one of the leading employment law practices in the UK and consistently top ranked by independent legal directories, we have more recognised experts in employment than any other UK firm. Lewis Silkin’s employment, immigration and data, privacy and cyber team offers an unrivalled service supporting clients, including many of the world’s leading businesses, on their HR, employment, data and immigration law needs domestically and internationally.
The work of the team as a whole is a mix of contentious and non-contentious matters, for a wide range of clients. The lawyers undertake a significant amount of business development and knowledge-sharing including giving seminars, training the team and creating content for various channels and publications. There is a significant international element to the team’s work, largely on account of its membership of the Ius Laboris international alliance of employment lawyers.
Responsibilities:
The Secretary will be responsible for providing first class support to allocated Partners and Associates within the Employment, Immigration and Data, Privacy and Cyber practice groups. Acting as their ‘ambassador’ both within the firm and externally, being the first point of contact for clients and colleagues. Producing accurate and timely legal documentation and correspondence as required alongside handling administrative duties on behalf of allocated Partners and Associates.
This critical role is also responsible for ensuring that the Cardiff billing and credit control processes run smoothly, by handling billing duties in conjunction with the partners, associates and the wider team, and ensuring the accurate and efficient production of documentation and dispatch of invoices in line with the firm’s stated standards and deadlines.
This role will work closely with other secretaries, the central Billing team, as well as well as the Co-Chief Practice Transformation Officer to identify and implement agreed billing and credit control process improvements.
Key Duties And Responsibilities:
Candidate Profile:
The successful candidate will be experienced in working at a high secretarial level with strong billing and credit control knowledge. They must have a professional manner and first-class communication skills. They must be highly organised with excellent administration skills. They will be able to demonstrate a pro-active approach to their work and be able to work on their own initiative, being confident in their own judgement. They must enjoy working in an involved team environment. They will need to have a flexible nature and a co-operative and willing attitude.
Specialist Experience:
We are looking for someone with legal secretarial and billing experience (experience working within an Immigration and/or Employment team is an advantage but not essential).
Abilities And Desired Qualities:
IT skills required:
Educational And Professional Qualifications Required:
Lewis Silkin is a law firm that works with leading businesses helping them to protect and enhance their most important assets – their people, their ideas, and their future. We call it ‘Ideas. People. Possibilities’.
We offer highly ranked, market-leading practice areas and a deep cross-firm market expertise in our chosen sectors. It is reflected in the way we work, as well as in the types of businesses we work with. We help bring your ideas to life by working alongside you as a trusted partner and bringing together leading commercial, corporate, data and privacy, dispute resolution, employment, immigration, intellectual property and real estate lawyers to help create, optimise, manage and protect your ideas and your business.
Employing over 540 staff, including more than 335 legal professionals, we take pride in retaining a unique culture and a fun, less stuffy whilst professional and fast-paced environment.
Southgate House,
Wood St,
Cardiff
CF10 1EW
Cardiff Central Train Station 0.3 miles / 5mins walk
Cardiff, Custom House Street 0.1miles / 3mins walk