Clerical / Administration Clerk

1. Powys county council is looking for Clerical / Administration Clerk to the Governing Body.
2. You'll be responsible to the Governing Body for the provision of clerical/administrative support to enable the Governing Body (GB) to act efficiently and effectively.
3. This position has a requirement for an Enhanced DBS Check.

About the role:

• Responsible to the Governing Body for the provision of clerical/administrative support to enable the Governing Body (GB) to act efficiently and effectively.
• Post known as Clerk to Governing Body.
• If you have any questions about the role, please contact the school.

Your responsibilities will be:

• Responsibility for others: The post has limited (or no) direct responsibility for the well-being of individuals or groups, other than common courtesy/consideration of others.
• Responsibility for staff: The post has no or limited direct responsibility for supervising other staff.
• Responsibility for financial resources: The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices, etc.
• Responsibility for physical resources: The post has limited (or no) direct responsibility for physical resources, other than the handling and careful use of equipment (e.g. computer / PC)

Typical tasks, duties and responsibilities

• Advise the GB on the conduct of GB meetings and procedural matters, in line with the School Governance regulations (excluding legal advice)
• Set up governors' hearings, interviews and appeal committees, following consultation with LA officers
• Attend all meetings of the GB and additional meetings as agreed, including Governors' Annual Parents' Meeting
• Record (seeking clarification as necessary) and draft minutes of GB meetings and committees of the GB, for agreement by Chair and Headteacher within required timescales Distribute minutes
• Deal with correspondence arising from meetings, in consultation with Chair (and Headteacher as appropriate)
• Assist in the preparation of the Annual Report to Parents and Annual Parents' Meeting
• Ensure Chair receives all relevant letters and communications, dealing with associated correspondence as appropriate
• Ensure GB is informed of relevant matters and communications
• Ensure information requested is supplied
• Maintain details of Governors and their term of office
• Inform Governors, Headteacher and other officers of all changes to the GB membership, including appointment of Chair and Vice-Chair Notify vacancies to relevant person(s) Obtain and receive advice/information from the LA/Legal Department
• Advise and prompt the Chair on specific actions required at meetings (e.g. items that require formal proposal/seconding; items that require declarations of interest; items for decision; etc.)
• Provide advice on the role and responsibilities of the GB and school governance procedures

What we offer

• We will train you and develop your skills
• Flexible Working
• Guaranteed defined benefit Pension Scheme
• Learning and Development
• Lease Car Scheme
• Competitive Pay
• A Great Place to Live
• Powys County Council Reward Scheme
• Health and Well Being
• Salary Sacrifice Benefits