Contracts Assistant

1. Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.
2. This is an exciting time to join us as contracts assistant.
3. We support flexible working requests and have adopted a hybrid approach for most of our office-based roles.

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

Petrofac is seeking a Contracts Assistant - PAYE  6-month contract position based in Northop, UK -  2 days per week

Job Title: Contracts Assistant

Key Responsibilities:

• Reporting directly to the Operations Contract Coordinator, the Contract Assistant provides support to contract managers in respect to all post contract award activities including contract compliance and the identification of future contract requirements. 
• To assist with the ongoing coordination of all allocated live contracts within the Technical Planning, Reporting & Cost Control team.
• To undertake all relevant contract tender activities, including supporting the preparation of Scopes of Work, technical evaluations, and clarifications. 
• To support the post-award contract requirements including participation in kick-off meetings, contract amendments and variations, maintaining contractual correspondence files, invoice checking, claims management, agreement of final accounts and contract close-outs.
• Provide contract administration support ensuring that all activities are performed in line with contractual obligations and ensure that contracts records are maintained.
• Schedule and participate in, regular contract review meetings.
• Monitor contract risks and propose remedial actions.
• Promote compliance with ENI Code of Ethics and Law 231 principles.
• Support in the preparation of department contract plans and strategies.
• Support the preparation of requisitions for contract submissions.
• Provide analysis, advise and services to continually improve contract management and administration.
• Ensure the contract status is in accordance with ENI policy in terms of contract requirement and validity, value, and expiry date.
• In conjunction with Procurement, undertake all relevant contract tender activities including supporting the preparation of Scope of Work, technical evaluations, and clarifications. 
• To liaise with Procurement, Finance, and other departments to ensure a smooth and effective contract implementation and management process.
• To ensure full adherence to the Company’s Health, Safety & Environment policies, procedures, and standards
• To expedite the timely processing and approval of invoices within the Liverpool Bay Operations Department.
• To fully comply with ENI Code of Ethics and Law 231 principles
• To participate in Emergency Response duties, as required.

Essential Qualifications & Skills:

• Ability to respond to high levels of work activity with flexibility to work additional hours to meet operational requirements.
• Strong organisational and administrative skills
• Excellent communication and interpersonal skills 
• Ability to meet deadlines and work with conflicting priorities.
• Good team working skills.
• Proficient user in PC software
• Knowledge of SAP