HR Administrator

1. Our client, a successful and well-established business are looking for a HR Administrator to join their friendly team.
2. You will have prior experience of HR administration and also have responsibility for H&S administration supporting both the HR Manager and H&S Manager.
3. Free mental health and counselling service, together with free physiotherapy sessions will be provided by the company.

This is an office-based role with an early finish every Friday at 1.30pm and good benefits (see below).

Job Purpose:

Responsible for assisting HR and H&S departments.

Scope of Post:

• Provide an administrative support function to HR & H&S whilst maintaining and providing training to all employees, ensuring the overall smooth running of office functions which contribute towards achieving maximum profitability and growth in line with the company vision and values.

Key Responsibilities and Accountabilities: HR Department

• Responsible for providing efficient, timely and accurate HR support for all areas of the site.
• Accurately produce weekly and monthly reports to senior management team and board of directors.
• Assisting in producing draft training content (audio recording, video, animation, PowerPoint).
• Create any combination of materials to support this approach that could include PowerPoint slides, job aids, case studies, system drills, prepared flip charts, e-Learning, team activities.
• Arrange and deliver training content to existing employees and new employees.
• Actively participate in other training and HR initiative projects, including running of Focus Groups.
• Prepare and produce letters and other correspondence, answer incoming calls and manage messages, filing and retrieving information and documentation.
• Play a key role in assisting the company achieve IIP accreditation.
• Assist in maintaining and updating confidential HR information via the Sage HR system.
• Deal with employee’s enquiries regarding HR.
• Establish focused and productive communication with on-site and remote staff.  
• Assisting with the recruitment and onboarding of new employees.
• Ensuring that company employment policies and procedures follow national laws and regulations and are communicated and implemented efficiently.
• Advising executives on matters of employment law.
• Ensures that high standards of internal controls are maintained in relation to company policies, procedures and processes.
• You will also provide cover when necessary for payroll (training on payroll will be given if required.

Key Responsibilities and Accountabilities: H&S Department

• H&S Duties – coordinate training for all staff.
• Keep up to date with current legislation and implement necessary changes.
• Note taking for H&S Monthly Meeting.
• Champion and promote safe working practices and policies.
• Responsible for arranging Risk Assessments and RAMS with relevant managers.
• All other H&S aspects, as and when they arise.
• Prepare data for Board Reports, including H&S Summary.
• Occupational Health: Facilitating referrals and relevant assessments.

Knowledge, Skills & Experience

• Strong organisational and administrative skills
• Previous experience of HR administraton and support
• Knowledge of modern office procedures and processes.
• Microsoft Office software and hardware applications knowledge
• Literacy and Numeracy Skills
• Customer Service Skills
• Polite and Persuasive Communication Skills
• Problem solving
• Planning skills, ability to meet deadlines
• Organised, methodical and efficient - pays attention to detail, self starter, complete finisher
• Flexible

Benefits

• 25 days holidays + 8 bank holidays
• Birthday off if it falls on a weekday (after 1 year service)
• 1 extra day holiday after 5 years service, and for each 5 year span thereafter
• Free mental health and counselling service, together with free physiotherapy sessions