HR Assistant

1. A fantastic progressive opportunity for a passionate HR Assistant to join a dynamic, fast paced team. High volumes of ER, new starters & leavers plus exciting HR projects.
2. You are responsible to support the HR team with all employee relations matters including grievances, disciplinaries, wellbeing and absence.
3. You will have a minimum of 2 years HR experience and be confident with HR Systems as you hit the ground running and make a positive impact from day one.

Purpose of the role

To be part of a HR team to support managers and staff with all employee relations issues, as well as support with ensuring all employee related matters are fully compliant form a legal and regulatory perspective in a coach/guide/support remit.

Responsibilities

• Employee Relations
• To support the HR team with all employee relations matters including grievances, disciplinaries, wellbeing and absence.
• To support line management and investigating or disciplining officers with co-ordinating and organising meetings to include invitation letters, Teams invites etc.
• Ensure all paperwork including minutes, letters, and all relevant documentation is accurate and bundles co-ordinated for formal meetings and tribunals.

HR Documentation/Administration

• To maintain and update employee records on the HRIS, promoting self service functions across the organisation
• To support with the administration of contractual changes by ensuring appropriate paperwork is sent out and all necessary databases are updated.
• To issue contracts of employment as necessary.
• To carry out Disclosure and Barring Service renewals where required
• To carry out Visa and Sponsorship responsibilities, ensuring we remain compliance and legal at all times
• End to end Employee lifecycle
• Ensure documents such as probationary review forms and RTW forms are received from the managers and saved to individual personnel files
• Audit information for all services providing reports for assigned HRBP to take to management meetings
• Collating results from employee surveys for respective HRBP and CPO
• Population the annual engagement calendar and supporting communications with the administration for the HR events
• Maintain multiple email accounts and ensure processes are completed

HR Support

• To respond to general queries from managers and employees
• To assist with the effective archiving of personnel records
• To issue references in response to reference requests
• Maintain multiple email accounts and ensure processes are completed

Employee Relations

• To support the HR team with all employee relations matters including grievances, disciplinaries, wellbeing and absence.
• To support line management and investigating or disciplining officers with co-ordinating and organising meetings to include invitation letters, Teams invites etc.
• Ensure all paperwork including minutes, letters, and all relevant documentation is accurate and bundles co-ordinated for formal meetings and tribunals.

Projects

• To support the HoHR and HRBP’s with corporate projects and activities and contribute towards company initiatives when necessary.

General

• To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with the Data Protection Act.
• To adhere to Company Health, Safety and Environmental Policy at all times
• To ensure compliance with Company Policies and Procedures.
• To assume any other tasks and duties commensurate with level of role
• Answering internal/external calls to the HR Support Centre providing first line advice
• Promoting equality and diversity as part of the culture of the organisation
• Fully participate in Induction of new starters
• Conduct training to management community on a topic that you are responsible for
• Work in collaboration across the business with a coach/guide/support approach

Experience

• Social Care sector knowledge preferred
• Employment Law preferred
• Policy development preferred
• Knowledge of contracts of employment essential
• Safeguarding desirable
• DBS
• GDPR
• IT Literate
• Experience in Visa’s and Sponsorships
• Strong communicator – both written and spoken

Qualifications

• Completed CIPD level 3
• Good general standard of education
• Willingness to work towards CIPD Level 5

Skills

• Demonstrable experience in a similar role
• Experience of dealing with employee relations cases including disciplinaries, grievances, wellbeing and absence
• Experience within a regulated environment preferred.
• Proven experience of building strong relationships with internal and external stakeholders.
• Administration